Terms & Conditions

RUN. RETREAT. REPEAT.

Booking Terms and Conditions

All bookings are made by Threshold Expeditions LLC. By booking a trip, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you make a booking on behalf of other people, you guarantee that you have the authority to accept and do accept these terms on behalf of these people. Your booking is confirmed, and a contract exists between Threshold Expeditions when you receive confirmation of booking and payment.

 

Deposit: 

You are required to pay a deposit of $1200USD per person at the time of booking. The deposit is fully refundable for 30 days after which point it is non-refundable. If you book a trip within 90 days of departure then the full amount is payable at the time of booking. 

 

Final Payments:

The payment of the balance of the trip is due 90 days before the departure date. If not paid on or before this date we reserve the right to treat your booking as canceled. 

 

Medical Information:

You must disclose any pre-existing medical conditions which may impact your ability to travel, participate in a running trip, visit remote areas, or which may adversely affect the experience of others in the group. We reserve the right to deny you permission to travel or participate in any aspect of a trip at any time and at your own risk and expense where Threshold Expeditions determines that your physical or mental condition renders you unfit for travel or you represent a danger to yourself or others. Threshold Expeditions does not provide medical advice. You should consult your physician to confirm you are able to travel and participate in the trip as it is designed. It is your responsibility to assess the risks and requirements of each aspect of the trip based on your own circumstances, fitness level, medical history/requirements, and fitness level. 

 

Cancellation: 

We understand that circumstances come up and sometimes plans must change. We much prefer to work with you and can offer full refunds if a trip is rebooked from a waitlist. If not, we follow our cancelation policy. We hope you understand since many of our cost are paid for in advance. 

 

90+ days from the trip start: deposits are non-refundable

60-90 days from trip start: 50% refunded unless able to rebook from wait-list. 

59 days from trip start: no refunds unless able to rebook from wait-list. 

 

Trip transfers are considered per case. You can discuss it with our trip coordinator if you feel this would be the best option for you. 

 

Threshold Expeditions may have to cancel a trip. We reserve the right to cancel any trip up to 90 days before departure due to minimum bookings. We may cancel at any time due to natural disasters, civil unrest, public health emergencies, pandemics, terrorism, government travel restrictions/warnings or any event that could keep us from safely leading the planned trip.  If we have to cancel because of low numbers, we can transfer you to another trip or issue a full refund. If we have to cancel due to external events that we are not able to control, we will issue refunds less any unrecovered costs. Threshold Expeditions is not responsible for any incidental expenses that you may have incurred as a result of your booking including but not limited to: visas, vaccinations, travel insurance, non-refundable flights, hotel or rental cars. Consider individual travel insurance. Again, we know that life happens and our goal is to keep all of our clients happy and returning year after year for fun running adventures. 

 

Inclusions and Exclusions:

See individual trip details for specific details. 

Trips do not include: 

Flights, alcohol or beverages other than water and breakfast coffee, visa and passport fees, travel insurance, optional activities or personal expenses, any other exclusions listed per individual trip, guide and staff tips. 

Age requirements: 

Our trips are adult trips. We have no maximum age limit on our trips, but participants must ensure that you are capable of participating fully and safely. 

 

Group Sizes: 

Our group size is limited to 8 people. Each trip has a minimum group size to be able to proceed as scheduled. If this minimum is not met by the time balances are due then Threshold Expeditions reserves the right to cancel that trip. Though this is a last resort, you should be aware of the possibility and refrain from booking flights until given confirmation that the trip is going. In the event cancellation happens for this reason, full credit transfers or refunds will be issued. 

 

Passport and Visas: 

You must carry all valid required documents with you for the countries which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip, or the length of time specified by your country. We are not responsible if you are refused entry to a country because you lack the correct passport, visa, or other travel documents. 

 

Travel Insurance:

Travel insurance or a signed waiver declining coverage is mandatory for all travelers. If you choose travel insurance, it should cover against personal accident, death, medical expenses, and emergency repatriation. We also recommend that it include trip cancellations, lost luggage, and personal effects. You must provide proof of travel insurance or a signed waiver declining coverage prior to the trip start date or you will not be permitted to participate. 

 

Changes to Trip:

Threshold Expeditions reserves the right to make itinerary adjustments when necessary if we deem a scheduled event, activity, run, or destination unsafe due to weather conditions or other considerations/concerns. 

 

Authority on Tour: 

Threshold Expeditions have 3 guides and additional support staff when needed. The lead guide has the power to make all final decisions related to the safety or well-being of all trip participants. If you fail to comply with their decision or interfere with the well-being of the group, the lead guide may direct you to leave the trip immediately, with no right of refund. You must at all times comply with the laws, customs, foreign exchange and drug regulations of all destinations visited. 

 

Acceptance of Risk:

You acknowledge that the nature of the trip is active and participation involves a degree of personal risk and physical fitness capabilities. You may be visiting places where politics, culture, and geography present dangers and physical challenges greater than those in your daily life. We use information from the US State Department in assessing whether the itinerary should operate but it is also your own responsibility to familiarize yourself with any relevant travel information related to your trip. 
 

Photos and Marketing:

You give your permission and royalty-free license to us using images of you taken during the trip for advertising and promotional purposes, both in print and digital. 

 

Disclaimer/Statement of Responsibility: 

We contract with a network of companies and individuals to assist in the running of our trips. Because Threshold Expeditions does not maintain any control over the personnel, equipment, or operations of these suppliers, we assume no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees or agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator.

 
 

© 2020 by Threshold Expeditions, LLC. All Rights Reserved.

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